Oregon Child Support Program

Reporting New Hires

 New Requirement: Per the federal Claims Resolution Act of 2010, employers must report each newly hired employee's first day of work when reporting new hires. For more information, see OCSE Action Transmittal AT-11-04. 

Oregon law requires employers to report all new hires and re-hires to the Division of Child Support within 20 days. This information is used to collect child support and applies to permanent, temporary & seasonal staff.

A "New Hire" is defined as any employee who is required to fill out a W-4 form. Any returning employee who has been absent for more than 45 days is also considered a "New Hire" for the purpose of the State of Oregon Employer New Hire Reporting Program.

To report a new hire please complete and remit an Oregon New Hire Reporting Form. To report electronically on CD or file upload please contact the Employer Services Team at (866) 907-2857 or emplnewhire.help@doj.state.or.us.

It is also important that an employer informs the Division of Child Support when an employee with a child support obligation no longer works for you.

Note: For your employee's privacy and security, please do not email the employee's full social security number. You may include the last four digits of the social security number when corresponding via email.

Frequently Asked Questions About Reporting New Hires

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When must I begin reporting?

Mandatory reporting began for all employers on October 1, 1998.

What is a “New Hire”?

A "New Hire" is defined as any employee who is required to fill out a W-4 form. Any returning employee who has been absent for more than 45 days is also considered a "New Hire" for the purpose of the State of Oregon Employer New Hire Reporting Program.

What information am I required to report and how do I report it?

Each new hire report must contain the following data elements found on the W-4 form:

  • Employee Name
  • Employee Address
  • Employee Social Security Number
  • Employee's First Day of Work
  • Employer Name
  • Employer Address
  • Employer Federal Identification Number

The report may be made on the Internal Revenue Service (IRS) Form W-4 Employee's Withholding Allowance Certificate, the Oregon Employer New Hire Reporting Form, or a similar form developed by the employer. Reports may be transmitted by mail, fax, magnetic cartridge or diskette.

How long do I have to submit my New Hire Employer report?

Reports must be submitted no later than 20 days after the date the employer hires or rehires an employee. 'Date of hire' is considered to be the day the employer hires an individual.

If an employer elects to transmit tapes magnetically or electronically, reports must be transmitted each month, 12 to 16 business days apart.

I have employees in several states including Oregon. Do I have to submit separate reports to each state?

Employers have the option of either reporting to the state where the employees are working or selecting one state to report all new hires. Employers who choose to report to one state regardless of where newly hired employees are actually working should contact the Employer New Hire Reporting Program in that state for additional information.

Where do I submit my New Hire Employer Reports?

The mailing address for the Oregon Employer New Hire Reporting Program is:

Department of Justice
Division of Child Support
Employer New Hire Reporting Program
4600 25th Ave NE Ste 180
Salem, OR 97301

Reports may be faxed to the following numbers:

In the Salem Area: (503) 378-2863 or (503) 378-2864
Toll Free: (877) 877-7415 or (877) 877-7416

To arrange for diskette or magnetic cartridge format or if you need to contact the Employer New Hire Reporting Program, please call (503) 378-2868 or send an email to emplnewhire.help@doj.state.or.us.